In the digital age, businesses are having to manage and track more assets than ever before. With mobile devices flooding the workplace, increasingly complex cloud technologies, licensed-based software, and more frequent updates, the management and tracking of IT assets has become much more complicated. Also, more frequent employee turnover raises data security issues.
The cost of underutilized, mismanaged, or misplaced assets can put a severe dent in a company’s bottom line. For example, according to Deloitte, companies can end up spending twice as much as they need to on their software assets because they don’t have an accurate picture of their software landscape.1
This is where asset management software comes in—to help businesses improve the visibility of their assets and effectively manage them to ensure their optimum utilization while reducing IT and software costs.
Asset management software (AMS) provides a holistic view of an asset’s lifecycle—from its procurement and implementation through its renewal and disposal. While a business could use a simple spreadsheet to track its assets, using AMS allows it to analyze data specific to each asset, enabling it to make more informed decisions about managing its assets.
In this roundup, we reviewed 20 AMS programs, comparing such factors as price, configurability, special features, ease of implementation, remote capabilities, and user experience to arrive at the best in six different categories.
The 6 Best Asset Management Software of 2022
- Best Overall: ManageEngine AssetExplorer
- Best for Small to Medium Businesses: InvGate Assets
- Best for Custom Reporting: Ivanti IT Asset Management
- Best Value: Asset Panda
- Best for Mobile Applications: MMSoft Pulseway
- Best for Tracking Physical Assets: GoCodes
With its mature toolkit and abundance of advanced features, including top-notch reporting, unique relationship maps, and support for both physical and virtual assets, ManageEngine AssetExplorer is our choice as the best overall asset management software.
ManageEngine AssetExplorer is a web-based solution packed full of tools and features to handle all aspects of asset management, including inventory management, software license administration, compliance review, and more. With its mature technology, ease of setup, and reasonable price, ManageEngine AssetExplorer is our choice as the best overall asset management software.
For businesses new to asset management, ManageEngine AssetExplorer’s feature-rich toolset may seem a bit overwhelming. However, if you start with its 30-day free trial, you can shorten the learning curve. The setup can appear incredibly daunting with the excessive number of tabs and drop-down menus. But ManageEngine AssetExplorer includes an excellent Quick Links feature to help you stay focused on the tasks you need to complete.
It also helps that the interface has a Windows look and feel. Adding devices can also seem daunting due to the sheer number of choices. But the Windows Agent Configuration simplifies the process when using installed Windows Agents on new devices.
ManageEngine AssetExplorer’s mature technology shines through with its reporting capability. In addition to a few dozen pre-built reports, the system can export reports in multiple formats to include all past queries. You can also easily create completely customized reports. In addition to scheduling reports to run, they can be scheduled for email delivery to specific recipients.
A significant downside to ManageEngine AssetExplorer is the lack of a mobile application. While the program can be accessed on a mobile browser, its somewhat complicated user interface (UI) can make navigating on mobile devices more difficult. It’s okay for more straightforward tasks, such as handling repair tickets and troubleshooting on the road.
The starting price for ManageEngine AssetExplorer is $995 per year for 250 IT assets, but you have to contact ManageEngine for a detailed quote.
All ManageEngine AssetExplorer users have access to 24/7 technical support, which is another key differentiator. Its support for virtual hosts and virtual machines is also a rarity. The only downside is there is no support if you’re managing a lot of mobile devices, though there is support for voice-over-IP (VOIP) phones.
BEST FOR SMALL TO MEDIUM BUSINESSES
We chose InvGate Assets as the best asset management software for small to medium-size businesses with limited IT staff because it checks all the boxes, including easy setup, ease of use, advanced reporting, and remote desktop, all at a reasonable price.
InvGate Assets covers all the essential software and hardware bases for tracking assets and inventory and doing so with an easy installation and easy-to-use interface, making it our choice for the best asset management software for small to medium-size businesses.
Out of the box, InvGate Assets allows businesses to track their assets with features such as advanced reports, network discovery, remote desktop, change management, license management, software deployment, and software metering. InvGate shortens the user learning curve with a straightforward and easy-to-follow UI. The navigation for getting reports is as simple as conducting a regular search and then exporting the data to Microsoft Excel.
InvGate’s alert system is easy to set up, and it quickly notifies users of any problems with assets. They also use a straightforward approach to getting assets into the system, with a simple agent install on any machine or device to be tracked. The system supports clients using Windows, Mac OS, and even Linux.
The price you pay for InvGate Assets depends on the number of nodes you want to support. Nodes are only counted if an agent will be installed for the InvGate Assets application. Other access points, such as IP phones, printers, routers, and fax machines aren’t included in the nodes count.
They offer three plans—Insight, Service Desk, and Assets—but pricing is not readily available on their website. To get a quote, you must request it by filling out a form and having the company contact you.
InvGate support is ideal for businesses with limited IT staff that might need more handholding. Subscribers receive unlimited access to phone support and a web support portal that includes a self-service knowledge base. Users have access to documentation and can request assistance with problem reporting throughout the license period.
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